Job Description
Staffing & Training Specialist University of Notre Dame
The University of Notre Dame ( ND.jobs ) is accepting applications for a
Staffing & Training Specialist .
Applications will be accepted until 03/14/2025. As the Staffing & Training Specialist , you will play a pivotal role in supporting the people who power Notre Dame. As part of the University Operations, Events, and Safety (UOES) division, you will work in close collaboration with Human Resources (NDHR) and departmental leaders to enhance hiring, onboarding, and ongoing training administration and compliance. Your contributions will support a variety of units, including Hospitality and Catering, Residential Dining, Retail Dining, and University Operations and Safety.
Key Responsibilities:
Training Administration and Compliance
- Maintain a comprehensive training database to track compliance and certifications (e.g., safety, sanitation, specialized certifications).
- Coordinate and monitor compliance-related training sessions in collaboration with department managers.
- Schedule and track department-specific training requirements such as culinary, service, and safety programs.
- Administer and maintain learning and training dashboards.
- Ensure training compliance by maintaining individual training logs, job flows, and duty lists.
- Partner with NDHR to execute and leverage existing programs specific to the needs of UOES staff
Recruitment and Staffing Support
- Support hiring for non-exempt roles, including temporary, part-time, and full-time positions.
- Serve as the primary contact for student hiring, managing the full recruitment cycle from application to onboarding.
- Assess staffing needs to ensure operational requirements are met across units.
- Collaborate with the Talent Acquisition team to streamline hiring processes while ensuring compliance.
- Support the development of internal talent pipelines and career growth opportunities.
- Assist unit leaders in implementing a talent-sharing labor pool to meet fluctuating workforce demands.
- Maintain accurate recruitment documentation, including job postings, interview notes, and hiring reports.
Onboarding & Employee Engagement
- Partner to enhance and execute a UOES-specific onboarding program to complement the University's existing onboarding plan, including orientation sessions and training video presentations.
- Facilitate department-specific orientations to ensure new employees feel welcomed and aligned with UOES's mission and values.
- Assist in planning and executing employee engagement initiatives that enhance connection and satisfaction.
Adaptability & Role Evolution
- This is a new role that is expected to evolve based on business needs. The ability to adapt and take on additional responsibilities as required is essential.
If you're ready to make a tangible difference in the lives of the people who make Notre Dame a world-class institution, we encourage you to apply.
Join us in building a thriving and supportive work environment where every employee can reach their full potential!
#LI-AW1
Minimum Qualifications: Education:
- High school diploma or equivalent.
- 1-2 years experience
Skills and Competencies:
- Training and compliance database management
- Strong interpersonal skills with the ability to build rapport and foster an inclusive onboarding and training environment.
- Adaptability to evolving responsibilities and comfort engaging with employees and managers across diverse units and locations.
- Proficiency with data analysis tools and HR software related to recruitment, onboarding, and training.
Preferred Qualifications: ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at
Equal Opportunity Employment Statement The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS: Please apply online at to Job # S251830 . For additional information about working at the University of Notre Dame and various benefits available to employees, please visit . The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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About University of Notre Dame
The University of Notre Dame was founded in November 1842 by Rev. Edward F. Sorin, C.S.C., a priest of the Congregation of Holy Cross, a French missionary order. It is located adjacent to South Bend, Indiana, the center of a metropolitan area with a population of more than 315,000. Chartered by the state of Indiana in 1844, the University was governed by the Holy Cross priests until 1967, when governance was transferred to a two-tiered, mixed board of lay and religious trustees and fellows.
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Job Tags
Full time, Temporary work, For contractors, Relocation, Felony friendly,